Consultancy Services for ESIA

Procurement Process

RFP – Request for proposal

Office

UNDP-MWI – MALAWI

Deadline

10-Nov-26 @ 04:00 AM (New York time)

Published on

26-Oct-26 @ 12:00 AM (New York time)

Reference Number

UNDP-MWI-01011

Contact

Procurement Officer – procurement.malawi@undp.org

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-MWI-01011, following the instructions in the user guide.

Introduction

Scope of work.

The consulting firm shall undertake the following components of work.

Component 1: Environmental and Social Screening and Risk Categorization

The firm shall:

Conduct project screening.
Classify environmental and social risks.
Determine safeguard documentation requirements.
Recommend applicable approval pathways.

Deliverables

· Screening Reports

· Risk Categorization Matrix

· Regulatory Compliance Matrix

Component 2: Development and Updating of ESG Frameworks

The firm shall assess the existing ESG systems of beneficiary companies and develop or update company-specific ESG frameworks, as appropriate.

The firm shall:

Review existing ESG frameworks.
Develop company-specific ESG frameworks where absent.
Align ESG systems with UNDP standards and investor expectations.
Establish ESG reporting indicators.

Deliverables

· ESG Frameworks

· ESG Performance Monitoring Templates

Component 3: Project Brief Development and Regulatory Support

The firm shall support beneficiary companies to meet applicable environmental regulatory requirements through:

Preparation and review of Project Briefs.
Submission requirements to MEPA.
Follow-up engagement with regulators.
Review of comments from regulators.

Deliverables

· Project Briefs

· Regulatory Submission Packages

Component 4: ESMP and ESIA Preparation and Implementation Support

Based on the outcome of the screening and risk categorization, the firm shall prepare, review or quality assure the appropriate safeguard instruments.

The firm shall:

Determine safeguard requirements.
Prepare or review ESMPs.
Conduct or quality assure ESIAs.
Support public consultations.
Support final approval processes.

Deliverables

ESMP Reports
ESIA Reports
Consultation Reports

Component 5: Environmental and Social Action Plans

The firm shall develop and maintain ESAPs for all 12 beneficiary projects.

The firm shall:

Develop ESAPs for all twelve projects.
Establish corrective actions.
Define monitoring indicators.
Track implementation progress.

Deliverables

Project-specific ESAPs
ESAP Monitoring Dashboard

Component 6: Stakeholder Engagement and Grievance Management

The firm shall establish or strengthen appropriate stakeholder engagement and grievance management arrangements for the beneficiary projects.

The firm shall:

Identify stakeholders.
Conduct consultations.
Develop Stakeholder Engagement Plans.
Establish Grievance Redress Mechanisms.

Deliverables

· Stakeholder Mapping Reports

· Stakeholder Engagement Plans

· Grievance Mechanism Frameworks

Component 7: LPG Licensing and Regulatory Compliance Support

The firm shall provide specialized technical assistance to support compliance with applicable licensing, environmental, safety and regulatory requirements.

The scope shall include, as applicable:

MERA requirements.
LPG storage facilities.
LPG refilling facilities.
LPG transportation requirements.
Retail outlet licensing.
HSSE compliance.
Fire Safety compliance.
Environmental permitting requirements.

Deliverables

LPG Compliance Roadmaps
Licensing Guidance Reports
Regulatory Compliance Checklists

Component 8: Sustainable Charcoal and Forestry Regulatory Compliance

The firm shall support projects engaged in sustainable charcoal production regarding:

Forestry licensing requirements.
Sustainable biomass sourcing.
Carbonization technologies.
Environmental compliance.
Community engagement requirements.
Charcoal production permitting.

Deliverables

Sustainable Charcoal Compliance Plans
Forestry Regulatory Guidance and Permitting Support

Component 9: Gender Equality and Social Inclusion (GESI)

The firm shall integrate gender equality and social inclusion considerations into the environmental and social management of the beneficiary projects.

The firm shall:

Undertake GESI assessments.
Identify inclusion gaps.
Recommend interventions.
Develop monitoring indicators.

Deliverables

· GESI Assessment Reports

· GESI Action Plans

Component 10: Environmental and Social Monitoring and Systems

The firm shall establish practical systems for monitoring E&S and ESG performance across the beneficiary portfolio.

The firm shall:

Develop monitoring tools.
Design ESG reporting templates.
Support periodic reporting.
Establish project-level monitoring systems.

Deliverables

· Monitoring Framework

· Reporting Templates

Component 11: Environmental and Social Capacity Building

The firm shall strengthen the capacity of beneficiary companies and relevant stakeholders to implement environmental and social safeguards and manage ESG risks.

The firm shall conduct training on:

Environmental safeguards.
Social safeguards.
ESG implementation.
Stakeholder engagement.
Regulatory compliance.
LPG safety and licensing requirements.
Sustainable charcoal compliance.
ESMP implementation.

Deliverables

· Training Materials

· Training Reports

· Attendance Records

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.

UNDP OFFICE MALAWI

PROCUREMENT UNIT

Documents :

Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)

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