M’MBELWA DISTRICT COUNCIL

P.O. Box 132, Mzimba, Malawi

INVITATION FOR BIDS (IFB)

National Competitive Bidding (NCB)

Tender Title	Supply and Delivery of Plant and Equipment under the Constituency Development Fund (CDF) for M’mbelwa District Council, Batch Three
Tender Reference No.	MDC-CDF-PE-3-2026-27
Date of Issue	Tuesday, 28 October 2026

1. Invitation to Bid

The Government of Malawi has allocated funds to M’mbelwa District Council under the Constituency Development Fund (CDF) for the 2026/2027 financial year. The Council intends to use part of these funds to pay for the contracts to be awarded under this Invitation for Bids.

M’mbelwa District Council hereby invites sealed bids from eligible and qualified suppliers for the supply and delivery of plant and equipment under the Constituency Development Fund (CDF), Batch Three, as detailed below.

2. Schedule of Requirements

Lot No.	Description of Goods	Procurement Reference No.	Quantity	Delivery Location	Delivery Period
1	Supply and Delivery of Graders	MDC-CDF-GRADER-3-2026-27	2	Council Offices, Mzimba Boma	90 days
2	Supply and Delivery of Station Wagon (4×4)	MDC-CDF-S Wagon-3-2026-27	2	Council Offices, Mzimba Boma	106 days
3	Supply and Delivery of Motorcycles	MDC-CDF-MOTOR CYCLE-3-2026-27	15	Council Offices, Mzimba Boma	56 days
4	Supply and Delivery of Skip Loaders	MDC-CDF-SKIPBIN-3-2026-27	7	Council Offices, Mzimba Boma	14 days

3. Bidding Procedures and Eligibility

Bidding will be conducted through National Competitive Bidding (NCB) procedures in accordance with the Public Procurement and Disposal of Public Assets Act, 2025, and is open to all eligible bidders. To qualify, bidders must submit, among other documents: (a) a certificate of business registration or incorporation; (b) a valid MRA tax clearance certificate; and (c) proof of registration with the PPDA (where applicable). Full qualification requirements are set out in the bidding documents.

4. Inspection of Bidding Documents and Further Information

Interested eligible bidders may obtain further information and inspect the bidding documents at:

M’mbelwa District Council
Procurement Unit
P.O. Box 132
Mzimba, Malawi
Telephone: 0999 442 450 / 0888 238 025
Email: francischingwalu@yahoo.com

Office hours are 07:30 to 12:00 and 13:30 to 16:30, Monday to Friday, excluding public holidays.

5. Purchase of Bidding Documents

A complete set of bidding documents in English may be purchased from the Procurement Unit, M’mbelwa District Council Offices, Mzimba Boma, on payment of a non-refundable fee of MK50,000.00 per set. Payment shall be made in cash at the Council’s Cash Office [or by deposit into Account No. 624225, NBM Bank], and the receipt presented when collecting the documents.

Interested bidders are advised to review the bidding documents carefully to ensure compliance with all requirements.

6. Submission and Opening of Bids

Bids must be valid for 90 days after the closing date and must be accompanied by a bid security of [amount/percentage] in the form of a bank guarantee [or Bid-Securing Declaration, as specified in the bidding documents]. Bids must be sealed in an envelope marked with the tender title, the lot number(s) and the words ‘DO NOT OPEN BEFORE 10:00 HOURS ON MONDAY, 16th NOVEMBER 2026’, and placed in the Tender Box at M’mbelwa District Council Offices, Mzimba Boma, addressed to:

The Chairperson
Internal Procurement and Disposal Committee (IPDC)
M’mbelwa District Council
P.O. Box 132
Mzimba, Malawi

Bid Submission Deadline: Monday, 16th November 2026

Closing Time: 10:00 hours, Malawi local time

Late bids will be rejected and returned unopened.

Bids will be opened in public at 10:00 hours on Monday, 16th November 2026, in the presence of bidders or their representatives who choose to attend, at:

Sandton Conference Hall
Next to Mzimba National Bank
Mzimba, Malawi

7. Reservation of Rights

M’mbelwa District Council is not bound to accept the lowest or any bid. The Council reserves the right to accept or reject any or all bids, and to cancel the bidding process at any time before contract award, without incurring any liability to bidders, in accordance with the Public Procurement and Disposal of Public Assets Act, 2025.

Signed

The Chairperson
Internal Procurement and Disposal Committee (IPDC)
M’mbelwa District Council

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Tagged as: Malawi Government Tenders and Consultancies, Motor Vehicle and Motorcycle Supply & Maintenance Tenders

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