NKHOTAKOTA DISTRICT COUNCIL

REQUEST FOR BIDS (RFB)

NKHOTAKOTA DISTRICT COUNCIL

Subject of Procurement	2026 – 2027 FRAMEWORK AGREEMENT
Date of Issue	Thursday, 5th November, 2026

1. Nkhotakota District Council has budgeted funds in the 2026-2027 Financial Year budgeted funds and intends to apply part of the funds for the procurement of goods and services listed below under National Competitive Procurement using RFB procedures from eligible bidders to enter into framework agreement.

2. The Chairperson, Internal Procurement & Disposal of Assets Committee, Nkhotakota District Council now invites sealed bids from eligible and qualified bidders for the goods and services as specified below:

Lot No	Description of Goods and Services	Procurement Reference No
Lot 1	Supply and Delivery of Stationery	KKDC/IPDC/STATIONERY/2026-27/001
Lot 2	Supply and Delivery of Consumables	KKDC/IPDC/CONSUMABLES/2026-27/002
Lot 3	Supply and Delivery of Hardware Materials	KKDC/IPDC/HARDWAREMATERIA/2026-27/003
Lot 4	Supply and Delivery of Refreshments	KKDC/IPDC/REFRESHMENTS/2026-27/004
Lot 5	Supply and Delivery of Food stuffs	KKDC/IPDC/FOODSTUFFS/2026-27/005
Lot 6	Provision of Cleaning Services	KKDC/IPDC/CLEANIGSERVICES/2026-27/006
Lot 7	Provision of Security Services	KKDC/IPDC/SECURITYSERVICES/2026-27/007

Bidders are free to pick out any one or all lots available but no bidder shall be awarded more than one Lot.

3. Bidding will be conducted through Open Tendering procedures under National Competitive Bidding (NCB) specified in the Malawi Public Procurement and Disposal of Asset Act 2025 and Regulations of the Government of the Republic of Malawi and are open to all bidders.

4. Interested eligible bidders may obtain further information and inspect the bidding Document at the address given below at clause 8 (a) from 08.00 to 12-00; 13.00 to 16.00 hours local time (Monday to Friday), except Public Holidays.

5. A complete set of Bidding Document in English may be purchased by interested bidders upon payment of a non-refundable fee of MK 20,000.00 on the address below at clause 7 (a). The method of payment will be cash or bank certified cheque. Bidders shall be required to include a cash receipt in their bidding document as a proof of purchase of a document. Bidding document that will not have a receipt shall be rejected.

6. Clearly marked bids with procurement reference number must be deposited in the Tender Box, at the address below at 7(b) at or before 10.00 am local time on Tuesday, 24th November, 2026. All bids must be accompanied by a Bid Securing Declaration in our format. Late bids shall be rejected. Bids will be opened in the presence of bidders’ representatives, who choose to attend at the address below at 8(b) at 10.00 am, local time on Tuesday, 24th November, 2026.

7. (a) The address referred to above are:

The Chairperson,
Internal Procurement & Disposal of Assets Committee,
Registry Office,
Private Bag 48
NKHOTAKOTA.

Call: 0888764320 / 0991894611

(b) Address for Bid Opening: COUNCIL CHAMBER

Ernest Kadzokoya
District Commissioner

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Tagged as: Catering Services - Food and Beverages & Kitchen Equipment, Malawi Government Tenders and Consultancies

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