Request for Bids

Works

(Two-envelope Bidding Process Without Prequalification)

Country: Malawi

Name of Project: Food Systems Resilience Program (FSRP)

Contract Title: Construction of Bwanje Valley Irrigation Scheme Extension Works and Lembani Irrigation Scheme

Credit Number: IDA-E1840

RFB Reference No.: MW-MOA-566643-CW-RFB

Date of Issue: 6th November 2026

1. The Government of Malawi has received financing from the World Bank toward the cost of the Food Systems Resilience Program (FSRP) and intends to apply part of the proceeds toward payments under the contract for Construction of Bwanje Valley Irrigation Scheme Extension Works and Lembani Irrigation Scheme.

2. The Ministry of Agriculture, Irrigation and Water Development now invites sealed Bids from eligible Bidders for the Construction of irrigation infrastructure under the following two lots in Malawi:

Lot 1: Bwanje Valley Irrigation Scheme Extension Works (Dedza District)

Scope of works includes the construction and commissioning of irrigation infrastructure at the Bwanje Valley Irrigation Scheme (approximately 1,446 ha gross / 1,227 ha net irrigable), comprising:

New reinforced-concrete Namikokwe River headworks, diversion weir, intake, under-sluice, footbridge, stilling basin and associated hydraulic and protection structures; rehabilitation of existing headworks and settling-basin sluice gates.
Three-compartment sediment settling, flushing and management facilities; factory-manufactured sluice gates and associated fittings and controls.
PE100 HDPE PN6 SDR26 butt-fusion main pipelines of 1,200 mm, 1,000 mm, 800 mm and 630 mm diameter, with scheduled galvanised-steel river-crossing pipes, uPVC PN6 RRJ field distribution pipelines, valves, chambers, fittings and testing.
M5 open-cut road crossing and a separate railway crossing by horizontal auger boring (jack-and-bore) for a 1,500 mm steel casing and 1,200 mm HDPE carrier pipe, including railway permits, monitoring, temporary works and reinstatement.
Five night storage reservoirs; construction of secondary and tertiary (field) canals, irrigation distribution structures and drainage networks; construction of a flood-protection dyke with associated culverts, non-return gates and erosion protection; land preparation (941.50 ha measured in the BOQ); 6 km of new gravel access road, regrading of 20.62 km of Type D and 20 km of Type C roads, scheme buildings and ancillary facilities.
Provision of factory inspection and witnessed testing, supervision vehicle, drone mapping and multispectral crop-health equipment, RTK-GNSS and processing licences, district training, and environmental, social, health and safety management.
Testing, commissioning, operator training, as-built records, operation and maintenance manuals and handover of the completed works.

Lot 2 Lembani Irrigation Scheme Works (Neno District)

Scope of works includes the construction and commissioning of irrigation infrastructure at the Lembani Irrigation Scheme (approximately 489.5 ha gross / 440.6 ha net irrigable), comprising:

Reinforced-concrete Lisungwi River headworks, including diversion weir, intake, under-sluice/bypass, footbridge, stilling basin, wingwalls and riverbank protection.
Two-compartment sediment settling, flushing and scour arrangements, with approved factory-manufactured sluice gates and operating equipment.
Main and distribution pipelines comprising scheduled hot-dip galvanised steel pipes, PE100 HDPE PN6 butt-fusion pipelines of 800 mm, 710 mm and 630 mm diameter, and uPVC PN6 RRJ pipelines, complete with the specified fittings, valves, chambers, controls and testing.
Lisungwi River crossing adjacent to and beneath the Nacala railway bridge, comprising a separately measured 600 mm galvanised-steel pipeline on twin 1.0 m deep steel trusses independently founded on reinforced-concrete supports, with river diversion, railway permits and safety, bedrock levelling, scour valve, protection and monitoring; no load shall be imposed on the railway bridge.
Seven night storage reservoirs; scheduled field distribution and canal works, drainage infrastructure and a flood-protection dyke with associated culverts and erosion protection; BOQ land preparation of 200 ha; 3 km of new gravel road and regrading of 25 km of Type D road; scheme building, access, sanitation and other scheduled facilities.
Factory inspection and witnessed testing, a district supervision vehicle, RTK drone and differential GNSS survey equipment, perpetual processing licences, training and implementation of environmental, social, health and safety requirements.
Testing, commissioning, functional demonstration, as-built documentation, operation and maintenance manuals, Emergency Preparedness Plan and handover.

The construction period is expected to be 24 months for Lot 1: Bwanje Valley Irrigation Scheme Extension Works and 18 months for Lot 2: Lembani Irrigation Scheme Works followed by a Defects Liability Period of 12 months.

3. Bidding will be conducted through international competitive procurement using Request for Bids (RFB) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers- Procurement in Investment Projects Financing” dated September 2025, 7th Edition (“Procurement Regulations”), and is open to all eligible Bidders as defined in the Procurement Regulations.

4. Bids will be evaluated in accordance with the evaluation process set out in the bidding documents. The following weightings shall apply for Rated Criteria (including technical and non-price factors): 60% and for the Bid cost: 40%.

5. Interested eligible Bidders may obtain further information from Ministry of Agriculture, Irrigation and Water Development – Food Systems Resilience Program, The National Program Coordinator, Email: teddie.nakhumwa@agcom.gov.mw copy: richmond.makasa@agcom.gov.mw, james.kaphiyo@agcom.gov.mw and inspect the Bidding document during office hours 07.30 to 16.30 hours at the address No 1 given below.

6. The Bidding document in English may be purchased by interested eligible Bidders upon the submission of a written application to the address below and upon payment of a nonrefundable fee of Fifty thousand Kwacha (MWK50,000) or equivalent in a freely convertible currency. The method of payment will be on cash basis. The document will be sent by physical/courier or electronic mail; bidders will be responsible for shipping by courier.

7. Bids must be delivered to the address No 2 below on or before 18th December 2026 at 10.00AM local time. Electronic bidding Will not be permitted. Late Bids will be rejected. The outer Bid envelopes marked “ORIGINAL BID”, and the inner envelopes marked “TECHNICAL PART” will be publicly opened in the presence of the Bidders’ designated representatives and anyone who chooses to attend, at the address below on 18th December 2026 at 10.00AM local time. All envelopes marked “FINANCIAL PART” shall remain unopened and will be held in safe custody of the Employer until the second public Bid opening.

8. All Bids must be accompanied by a (i)Bid Security of US$600,000 (Lot 1) and US$300,000 (Lot 2). (ii) Sexual Exploitation and Abuse (SEA) and/or Sexual Harassment (SH) Declaration; and (iii) Local Labour Method Statement.

9. Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful bidder’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the bidding document.

10. The address (es) referred to above is (are):

Address (1) for inspecting and obtaining the bidding document

The National Project Coordinator,
Food Systems Resilience Program (FSRP)Off Paul Kagame Road,
Opposite MRA Domestic Taxes Offices,
P.O. Box 727,
LILONGWE.

Email: teddie.nakhumwa@agcom.gov.mw Tel No +265 992 380 086, +265 992 305 479

Copy: richmond.makasa@agcom.gov.mw , james.kaphiyo@agcom.gov.mw

Address (2) for Bid submission, delivery and bid opening

The Chairperson,
Internal Procurement and Disposal Committee (IPDC),
Food Systems Resilience Program (FSRP),
Off Paul Kagame Road,
Opposite MRA Domestic Taxes Offices,
P.O. Box 727,
LILONGWE.

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