MINISTRY OF HEALTH

PUBLIC HEALTH INSTITUTE OF MALAWI (PHIM)

INVITATION TO BID (ITB)

Institution: Public Health Institute of Malawi

Procurement Title: Design, Supply, Delivery, Installation and Commissioning of 24KW Solar Back-Up System at the New PHIM Laboratory at CHSU Offices in Lilongwe.

Reference No.: MOH/PHIM/NPIH/SOLAR/001

Issued on: 2nd November, 2026

1. Background

The Government of Malawi has received funding from NORAD to strengthen the Public Health Institute of Malawi and intends to apply part of the proceeds towards payments under the contract for Design, Supply, Delivery, Installation and Commissioning of Solar Panels for a 24KW Solar Hybrid System at the New PHIM Laboratory at CHSU.

2. Invitation to Bid

The Ministry of Health now invites sealed bids from eligible bidders for the provision of the following item:

Schedule of Requirements

No.	Description	Quantity	Final Destination	Delivery Period
1	Design, Supply, Installation and Commissioning of 24KW Solar Hybrid System at the New PHIM Laboratory at CHSU in Lilongwe	1	PHIM-CHSU Compound, Mtunthama Street, Area 3, Lilongwe	8–12 Weeks

3. Inspection and Collection of Bidding Documents

Interested eligible bidders may obtain further information from the address in section 8(a) and collect the Bidding Document at that address from 8:00am to 4:00pm local time, Monday to Friday, during working days.

4. Submission of Bids

Bids must be valid for 120 days and must be delivered in sealed envelopes to the address in section 8(b) at or before:

23 NOVEMBER 2026 – 10:00 HOURS

Late bids will be rejected.

5. Opening of Bids

Bid opening shall be conducted at the address in section 8(c) at 10:00 hours local time on 23rd November 2026.

Late bids will be rejected.

6. Mandatory Site Visit

A mandatory site visit shall be conducted at PHIM, at the address in section 8(d), on:

Date: Friday, 6th November 2026
Time: 13:30 hours

All prospective bidders are required to attend.

7. Bidding Document Fee

Bidding documents shall be obtained at a non-refundable fee of MK10,000.00 from the address indicated below under item 8(e), during normal working hours.

8. ADDRESSES FOR INSPECTION, SUBMISSION, OPENING AND PAYMENT

(a) Inspection, Collection and Clarification of Documents

Attention: Procurement Officer, PHIM/CDCC COAG

Public Health Institute of Malawi
CHSU Compound, Area 3
Off Mtunthama Drive
Lilongwe

(b) Submission of Bids

Bids must be submitted in the Tender Box placed at:

The IPDC Chairperson
Ministry of Health and Sanitation – HQ
P.O. Box 30377
Capitol Hill Circle
Lilongwe, MALAWI

(c) Bid Opening Venue

Bid opening shall be conducted in the Conference Room at:

Ministry of Health and Sanitation – HQ
P.O. Box 30377
Capitol Hill Circle
Lilongwe, MALAWI

(d) Site Visit Venue

PHIM New Laboratory Building
Public Health Institute of Malawi
CHSU Compound, Area 3
Off Mtunthama Drive
Lilongwe, MALAWI

(e) Payment for Bidding Documents

Payment for the bidding document shall be made at:

The Accounts Office
Public Health Institute of Malawi
CHSU Compound, Area 3
Mtunthama Road
Private Bag 65
LILONGWE 3

Signed

The Chairperson
Internal Procurement and Disposal Committee (IPDC)
MINISTRY OF HEALTH

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Tagged as: Electricity - Genset - Solar & Energy Installation and Maintenance, Malawi Government Tenders and Consultancies

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