UMODZI HOLDINGS LIMITED (UHL)

The Presidential Village
Presidential Drive
Private Bag 347
Capital City
Lilongwe 3
MALAWI

Tel: +265 (0)1 775 499
Fax: +265 (0)1 775 494

REQUEST FOR PROPOSALS

INVITATION TO BID – SUPPLY, INSTALLATION, TESTING, AND COMMISSIONING OF REPLACEMENT LIFTS FOR UMODZI PARK

1. Background

The Umodzi Holdings Limited (UHL) was incorporated under Companies Act on 18th May 2012. UHL is 100% owned by the Government of the Republic of Malawi.

UHL is currently managed as a highly prestigious domestic brand under the name ‘Umodzi Park and Resorts’ (UPR) and has the following properties which form part of its business establishment:

The 37-hectare Umodzi Park on Plot No. 31/7 in Lilongwe, City Centre, which comprises the magnificent Bingu International Convention Centre (BICC), Banqueting Hall, a Presidential Hotel comprising 130 rooms including presidential suites.
The Presidential Village on Plot No. 34/4 in Lilongwe, City Centre, comprising 14 world-class presidential villas which offer unique accommodation and office rental facilities.
Beachside plot at Malembo in Mangochi.

To maintain international service standards, energy efficiency, and guest safety, Umodzi Holdings Limited intends to upgrade its vertical mobility infrastructure by replacing legacy elevator systems that have reached the end of their operational lifecycle.

2. SCOPE OF WORKS & SERVICES

UHL invites sealed bids from competent, internationally recognized Original Equipment Manufacturers (OEMs) or certified specialized engineering contractors to deliver a turnkey solution encompassing:

a) Site Assessment & Engineering Design

Detailed evaluation of existing hoist ways, pit depths, overhead clearances, and electrical infrastructure.

b) Decommissioning & Safe Removal

Disconnection, dismantling, and eco-friendly disposal of legacy lift cars, motors, control panels, and machinery.

c) Supply & Delivery

Manufacturing and international shipping of modern, energy-efficient lift systems complying with international safety standards.

d) Installation & Integration

Complete structural, civil, and electrical installation including guide rails, traction machines, microprocessor-based controllers, and luxury car finishes.

e) Testing, Commissioning & Certification

Load testing, safety compliance checks, and obtaining statutory operational permits prior to handover.

f) Warranty & Maintenance Training

Provision of a comprehensive defect liability/warranty period and technical training for local maintenance personnel.

Project Timeline

Total estimated execution duration is 16 to 24 weeks from site handover, inclusive of manufacturing and shipping lead times.

3. ELIGIBILITY & QUALIFICATION REQUIREMENTS

Interested bidders must submit verifiable documentary evidence demonstrating compliance with the following minimum criteria:

Valid Registration: Valid registration and legal status in Malawi or eligibility to provide the services under applicable law.
Tax & Regulatory Compliance: Valid Tax Clearance Certificate (or equivalent statutory tax compliance documentation).
Manufacturer Authorization: Official Letter of Authorization from the Original Equipment Manufacturer (OEM) where the bidder is an authorized distributor/contractor.
Technical Capability & Experience: Demonstrated track record of executing at least three (3) similar commercial lift replacement projects within the last five (5) years.
Bid Security: A compliant bank-issued Bid Security/Guarantee from a reputable commercial bank in the prescribed format.

4. SUBMISSION OF BIDS & INSTRUCTIONS

Procurement proceedings will be conducted in accordance with the International Competitive Bidding (ICB) procedures under the Public Procurement and Disposal of Public Assets (PPDA) Act.

a) Bidding Period

In compliance with PPDA Act provisions for international sourcing, a minimum bidding period of thirty (30) calendar days is provided from the date of publication.

b) Bid Submission Deadline

All bids, sealed in hard copy (One Original and Three Copies) and marked:

“Tender for Supply, Installation, Testing, and Installation of Lifts – Ref: UHL/ICB/LIFTS/2026/01”

must be deposited into the Tender Box located at the address below on or before:

30 NOVEMBER 2026 – 10:00 AM

Monday, 30th November 2026 at 10:00 AM (Local Time, CAT).

c) Late Bids

Electronic submissions will not be permitted, and late bids will be rejected automatically.

d) Bid Opening

Bids will be opened publicly immediately following the submission deadline on Monday, 30th November 2026 at 10:30 AM (CAT) in the main Boardroom at Umodzi Park. Bidders or their designated representatives are invited to attend.

5. ENQUIRIES AND FURTHER INFORMATION

Eligible interested bidders should feel free to obtain further information, including the detailed Terms of Reference, through the following contacts:

Umodzi Park & Resorts
P.O. Box 31489
LILONGWE

Attention: Ms. W. Magomero
The Procurement Manager

Cell: (+265) 887 387 391
Email: wmagomero@umodz ipark.co.mw

6. SUBMISSION OF PROPOSALS

Sealed proposals shall be delivered at Umodzi Park & Resorts – Procurement Office on or before Monday, 30th November 2026 at 10:00 a.m. local time, where they will be opened in the presence of bidders who wish to attend. Late bids will be rejected.

Those interested should submit their proposals in a sealed envelope, clearly marked:

“PROPOSAL FOR SUPPLY, INSTALLATION, TESTING, AND COMMISSIONING OF REPLACEMENT LIFTS FOR UMODZI PARK.”

Proposals must be submitted not later than 10:00 a.m. on Monday, 30th November 2026 to:

The Chairperson
Internal Procurement and Disposal Committee (IPDC)
Umodzi Park and Resorts
P.O. Box 31489
LILONGWE.

Cell: 0887 387 391

Email:

Procurement@umodz ipark.co.mw
wmagomero@umodz ipark.co.mw

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Tagged as: Malawi Government Tenders and Consultancies

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