UPGRADING OF WATER INFRASTRUCTURE TO IMPROVED CLIMATE-RESILIENT STANDARDS

BACKGROUND

The Green Climate Fund (GCF) Climate and Health Project (April 2025 -March 2030) is a five-year initiative designed to strengthen climate-resilient health systems in Malawi. The project will generate evidence on the cost-efficiency and feasibility of operationalizing an integrated, multi – pronged climate-resilient health system to inform national scale-up. Implementation is anchored in a tripartite partnership between Save the Children Australia (SCA), Save the Children International – Malawi (SCI MW), and the Ministry of Health (MoH). SCA serves as the Accredited Entity, responsible for fiduciary oversight and compliance with GCF policies and procedures. Subsidiary agreements will be established with the three Executing Entities: MoH (implementing entity), SCI MW (implementing and in-country channelling entity), and Save the Children UK (international fund channelling entity). Delivery will be supported by two procured partners — Catholic Health Commission of Malawi (CHC) and Creative Centre for Community Mobilisation (CRECCOM)—operating across all six target districts. CHC will lead community-level interventions under Outcomes 3 and 4, including treatment of climate-related diseases, climate-resilient WASH promotion, and nutrition support for vulnerable households. CRECCOM will manage mobile health units and facilitate community training and rollout of the integrated climate and health Early Warning and Response System (EWARS). Both partners will serve as sub – grantees to SCI MW. The project builds on existing government initiatives, including climate- health EWARS (with WHO) and climate-adaptive agriculture programming (with WFP), while piloting scalable innovations to enhance health system resilience.

In this regard, the project intends to support Rehabilitation and upgrading of existing handpump boreholes, Improvement of borehole headworks and associated components, Upgrading of drainage systems to improve wastewater management, Construction or improvement of drainage aprons and soakaway systems, where required, Installation of appropriate protective measures to minimise contamination and damage from climate-related hazards and other associated civil and mechanical works as specified in the Bills of Quantities (BoQs) and technical specifications. The upgrading of existing water infrastructure mainly handpump boreholes, including their drainage systems from basic functionality to improved climate-resilient standards will be done in 61 selected primary schools across six project districts of Phalombe, Zomba, Mangochi, Ntcheu, Machinga and Balaka. The 61 schools, together with their respective districts and Traditional Authorities (T/As), are listed in the table below.

SCHOOLS TARGETED FOR UPGRADING

No.	District	Traditional Authority	Name of Primary School
1	Balaka	Nyanyala	Mlambe 1
2	Balaka	Nyanyala	Kambenwe
3	Balaka	Nyanyala	Maliphango
4	Balaka	Nyanyala	Thawale
5	Balaka	Nyanyala	Makande
6	Mangochi	Chowe	Chipeleka
7	Mangochi	Chowe	Malombela
8	Mangochi	Chowe	Ch iusi
9	Mangochi	Chowe	Mtamila
10	Mangochi	Chowe	Njera
11	Mangochi	Chowe	Matamanda
12	Mangochi	Chowe	Mtuwa
13	Mangochi	Chowe	Nsawa
14	Mangochi	Chowe	St Augustine 2
15	Mangochi	Mponda	Nasenga
16	Mangochi	Mponda	St Charles Lwanga
17	Mangochi	Mponda	Boola
18	Mangochi	Mponda	Kamundi
19	Mangochi	Mponda	Chipalamawamba
20	Mangochi	Mponda	Mbonechera
21	Mangochi	Mponda	Amani
22	Mangochi	Mponda	Milambe 1
23	Mangochi	Mponda	St paul
24	Machinga	Mlomba	Chilwa
25	Machinga	Mlomba	Likhubula
26	Machinga	Mlomba	Mchema
27	Machinga	Mlomba	Mgodi
28	Machinga	Mlomba	Mlomba
29	Machinga	Mlomba	Naminga
30	Machinga	Mlomba	Nampemba
31	Machinga	Mlomba	Pulika
32	Machinga	Mlomba	Wataka
33	Machinga	Mlomba	Zumulu
34	Ntcheu	Kwataine	Chiole
35	Ntcheu	Kwataine	Chiole Annex
36	Ntcheu	Kwataine	Dzoole
37	Ntcheu	Kwataine	Gumbu
38	Ntcheu	Kwataine	Mdeka LEA
39	Ntcheu	Kwataine	Ntcheu Islamic Junior
40	Ntcheu	Kwataine	Ntcheu Roman Catholic
41	Ntcheu	Kwataine	Bangala
42	Ntcheu	Kwataine	Bula
43	Ntcheu	Kwataine	Kawanga
44	Ntcheu	Kwataine	Khuzi
45	Ntcheu	Kwataine	Madzanje
46	Ntcheu	Kwataine	Nsangu
47	Ntcheu	Kwataine	Nsipe
48	Phalombe	Kaduya	Chipalanje
49	Phalombe	Kaduya	Migowi
50	Phalombe	Kaduya	Namphende
51	Phalombe	Kaduya	Nantchewu
52	Zomba	Mwambo	Chirunga
53	Zomba	Mwambo	Kachere
54	Zomba	Nkagula	Makumba
55	Zomba	Mwambo	Namitsitsi
56	Zomba	Mwambo	Magomero
57	Zomba	Nkagula	Mpyupyu
58	Zomba	Nkagula	Katamba
59	Zomba	Nkagula	Naisi
60	Zomba	Nkagula	Nyambwe
61	Zomba	Nkagula	Sakata

Save the Children International in Malawi is therefore inviting submissions of bids for the below:

TENDER LOTS

Lot No.	Lot Description	Category	Location
1	Upgrading existing borehole infrastructure and associated drainage systems to enhance their functionality, durability, climate resilience and sustainability, ensuring reliable access to safe water for school communities across 10 selected schools in Zomba District	Contract	Zomba
2	Upgrading existing borehole infrastructure and associated drainage systems to enhance their functionality, durability, climate resilience and sustainability, ensuring reliable access to safe water for school communities across 18 selected schools in Mangochi District	Contract	Mangochi
3	Upgrading existing borehole infrastructure and associated drainage systems to enhance their functionality, durability, climate resilience and sustainability, ensuring reliable access to safe water for school communities across 4 selected schools in Phalombe District	Contract	Phalombe
4	Upgrading existing borehole infrastructure and associated drainage systems to enhance their functionality, durability, climate resilience and sustainability, ensuring reliable access to safe water for school communities across 13 selected Schools in Ntcheu District	Contract	Ntcheu
5	Upgrading existing borehole infrastructure and associated drainage systems to enhance their functionality, durability, climate resilience and sustainability, ensuring reliable access to safe water for school communities across 10 selected Schools in Machinga District	Contract	Machinga
6	Upgrading existing borehole infrastructure and associated drainage systems to enhance their functionality, durability, climate resilience and sustainability, ensuring reliable access to safe water for school communities across 5 selected schools in Balaka District	Contract	Balaka

Detailed technical specifications are included within the tender documents. The bid submission process is detailed below:

BID SUBMISSION PROCESS

1. If you are interested in submitting a bid, please send an email containing the name of the organisation, business registration certificate, address and the name of the key contact person to kondwani.chilombo@savethechildren.org. Soon after you will receive an email to complete the registration questionnaire and the tender document.

2. To be able to access the link to the questionnaire, you need to register on the Ariba Network.

3. Go the Ariba Network Link provided and follow the process described in the attachments to be provided and register on the Ariba Network.

4. Once you have created your account and completed the Registration Questionnaire, you can participate to the event and Submit your response in accordance to the guidance which will be provided via email.

5. All those having challenges with submissions via Ariba can submit via malawi.tenders@savethechildren.org.

6. Prospective bidders are hereby informed that attendance at a site visit is mandatory and must be undertaken before the submission of bids. The site visits will be conducted according to the following schedule.

MANDATORY SITE VISITS

Lot / District	Site Visit Starting Venue	Date	Time
Ntcheu	Ntcheu District Water Offices	23 & 24 Nov 2026	7:30 am
Balaka	Balaka District Water Offices	25 Nov 2026	9:00 am
Machinga	Machinga District Water Offices	26 & 27 Nov 2026	9:00 am
Mangochi	Mangochi District Water Offices	3, 4 & 5 Dec 2026	9:00 am
Zomba	Zomba District Water Offices	30 Nov & 1 Dec 2026	9:00 am
Phalombe	Phalombe District Water Offices	2 Dec 2026	9:00 am

Important:

Bidders are required to attend the site visit for the respective Lot(s) they intend to bid for. Failure to attend the mandatory site visit may result in disqualification.

7. All submissions that do not follow the processes above will be disqualified.

It is recommended to send the tender documents as soon as possible by following the process described above.

Eligible suppliers meeting all stated requirements are requested to adhere to the following when applying for the various lots:-

a. Submit one bid for each lot with supporting documentation related to each specific lot procurement. Ensure that all submission instructions detailed in the tender document are followed.

b. Submit their bids electronically through Ariba Network or via email by 4th December 2026, 23.59 hours. The bid must be addressed to:

SCI Malawi Country Office

The Procurement Committee
Save the Children International
Malawi Country Office
Wilbes Court 3, Off Presidential Highway.
Area 14. P.O. Box 30374 Lilongwe, Malawi.

All questions and clarifications can be directed to kondwani.chilombo@savethechildren.org. If you have challenges navigating through Ariba, please communicate as soon as possible.

NOTE:

» Late submissions will not be accepted.

» Hard Copy/Paper submissions will not be accepted.

» Save the Children reserves the right to accept the lowest, highest bidder or no bidder at all.

» Save the Children maintains a ‘Zero Tolerance’ policy on child sexual abuse and reserves the right to reject a proposal if the successful bidder is found to have history of sexually abusing children. Further, the successful bidder shall be obliged to adhere to the child safeguarding policy and requirements for the organisation.

» Save the Children maintains a ‘Zero Tolerance’ policy towards fraudulent, dishonest, corruption and bribery practices. If you are approached by Save the Children staff or representative demanding or asking for any kick-back or willing to provide any privileged information in exchange of business favors, please call a toll free line on 52121. Corrective measures shall be taken according to the organizations’ policy and the supplier shall never be penalized or disadvantaged in any way.

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